OVAS Giant Auction 2014 - AQUAMANIA

[fischkopp]

Our annual
Giant Auction
will be held in conjunction with the
Aquamania
at the
Travelodge Hotel and Conference Centre (1376 Carling Avenue, Ottawa, Ontario, K1Z 7L5)
on
Sunday April 6th.

Everyone is welcome! An OVAS club membership is not required to attend the auction as buyer or seller.  

Start registering your items now!

Auction schedule

Item registration and viewing starts at 9:00am.
All items to be auctioned off must be registered by 10:30am.
No new items will be accepted after 10:30am. We encourage anyone to pre-register items online.
The auction will start at 11:00am sharp.

We are planning 15 min breaks every 90min depending on auction progress.
The auction will close once the last item is auctioned off. The duration will depend on the number of items registered. Traditionally we are going through ~1000 items within 6 hours.
Please allow 15min processing time after closing after which we will pay out the vendors.


General auction information

All items will be assigned a random table number during registration. OVAS will provide labels for all pre-registered items to all vendors. The vendors will hand all labeled items to the OVAS staff to be placed on the proper table in the viewing area. The tables are then auctioned off in random order, which we will draw at the beginning of the auction.
   
The starting bid for each item is $2 unless a minimum starting bid is indicated on the label. We encourage everyone to keep their arms raised if they intend to bid on an item in order to speed up the entire auction. The highest bidder will win the bid. Any won bid must be claimed and paid immediately by the bidder. We accept cash payment only.

You have the option to prioritize items if you wish to bid or auction off items at the start of the auction, or at any time during the auction. There is a fee of $1 per item, which must be paid before the item is prioritized.


Item registration and auction rules

This is an all-aquatic auction for fresh- and saltwater livestock like fish, plants and invertebrates (corals, shrimp, molluscs) as well as aquatic dry goods in new or used good condition. However, the items listed hereafter are not permitted at the auction:

• Used heaters and air pumps
• Used light bulbs of any kind
• Used airline tubing
• Plastic plants

Any registered item listed above will be automatically removed from the auction list.

We encourage you to use our online registration

In the event that you have problems with the online registration you can download and fill out our registration form and email it to . These forms will also be available as printout at the auction day during item registration.

OVAS will provide pre-printed labels for each item during the registration period before the auction. The vendor assures to provide the correct description for each item. Correct item labeling is the vendor's responsibility as well.

Please provide the following information during registration:

• Item description
• For hardware only: new or used
• Minimum bid (optional) – if you prefer a starting bid higher than $2. See rules below.
• Priority item (optional) – for items to be auctioned off at the beginning. $1/item surcharge applies.
• OVAS donation (optional) – the club receives 100% commission for this item.

The following rules apply for item registration and auction:

• The pre-registration deadline is 8pm Saturday April 5th.
• Any pre-registered item will be charged 25% commission.
• Items registered after the pre-registration deadline will be charged 40% commission. OVAS members will be charged 32.5% commission. NO EXCEPTIONS.
• The maximum limit for identical items is 3. Please group your items accordingly.
• You can register more than 3 identical items if you chose to donate these items to the club. Please indicate this during registration, or we will automatically remove any item that exceeds the maximum limit.
• Each single vendor is allowed to register a total maximum of 100 items.
• OVAS will keep a handling charge for any unsold item of:
  
  
  • $1.00 for any regular listed item that did not sell.
  • $2.00 for any unsold item with a minimum bid of up to $20.
  • 10% of minimum bid for any unsold item with a minimum bid higher than $20.
• Any un-sold item must be claimed by the owner at the end of the auction. Un-claimed items become property of OVAS.
• OVAS will keep a handling charge of $1 for each pre-registered item that is not registered and/or entered at the auction. Please return any item label that is not being used to the auction registration immediately!  We allow a maximum of 5 missing items (or 10% of total items registered, whatever is higher) at the auction. Any additional missing items will be charged a handling fee. This rule is meant to overcome excessive registrations; keep in mind that we will be preparing labels for you.
• All fish/livestock MUST be packaged appropriately. See below.
• Once an item is registered and placed in the auction it may not be removed.

You will receive 1 free raffle ticket for any started lot of 10 registered items. This means, if you register a total of 23 items, you will receive 3 raffle tickets, for a total of 7 items you would receive 1 ticket.

To encourage pre-registration you will be awarded 2 additional raffle tickets if your register your items (at least 75%) before Wednesday April 2nd midnight 11:59pm.


Additional information

Item identification
OVAS will provide labels with a short description entered during registration. The vendor can add additional label to further highlight the item and provide additional information for the seller. In many cases this also helps to sell an item better. Please apply the labels clearly visible on each item.

Item Packaging and Presentation
Please package your items carefully! Pails can break; bags can break – just to mention a few possibilities. Keep in mind that clean items will be more desirable.

All fish and livestock placed in the auction MUST be packaged appropriately. Please refer to the bagging instructions on our website.

• Fish bags are the preferred method.
• Closed glass jars are accepted, but should be avoided for safety reasons.
• Closed plastic buckets may be used for bigger fish.
• Any bag/container must be sized appropriately.
• Clearly diseased or deformed fish will not be accepted at the auction.
• No native fish or protected species may be sold at the auction.
• OVAS reserves the right to refuse any item that we consider not properly packaged.

So please: do not show up with open jars and fish in questionable condition. Keep in mind that these guidelines are in the best interest if the fish. Proper bagging is essential to avoid any further stress on the fish; improper bagging can lead to death even before the fish is auctioned off. Always ask yourself if you would be willing to buy the fish/item that you are bringing to the auction.

A bagging station will be available for you in case of emergency. The cost is $1 per bag, paid in advance to the bagger.

Vendor payment
Please see the auction chair 15 minutes after the auction to be cashed out.  You will be provided a receipt, which you will first check, then sign and take to the Treasurer for payment.

If you are unable to stay to the end of the auction please contact the auction chair. You will be mailed a check within 14 days at a cost of $1.

[fischkopp]

If you have any further question please feel free to contact me or post it here.

Robert Hemp
OVAS Auction Chair

[fishmonger]

I have a number of Endler Guppies Im thinking of donating to the auction, nice fish, breeding too rapidly for my tank.  I only have plastic (yogurt) tubs to transport them with, will the group be willing to provide bags and airation for them in exchange for me donating them to the auction?  I was thinking of 5 bags with 5 fish in each? (possibly more) I can transport 5 plastic containers...

[robt18]

A couple of options for you...

If you're at an LFS in the next few weeks, they'll usually give you a few extra bags that you can bring them in.

If you're not, yogurt tubs are ok, but I would make sure you eat all the yogurt first 

Cool tip: write what's inside on the lid and "take a look!" or something along those lines, so during the viewing time people aren't either afraid to open your lots and take a look, and also so they know there's water inside.

[Shawn84]

Just go to any of the local sponsor and ask for some bag. Im sure they don't mind giving you some. Make sure no feeding your fish 1 day prior to the auction.

[fischkopp]

Containers like yoghurt cups (with and without lid) are generally not permitted in the auction. The risk of spilling is too high.

Since you are planning to donate the fish we can offer you to bag the fish before the auction. However, we would like to encourage you to bring the fish already bagged since the time before the auction starts is usually very hectic. As robt18 pointed out, most LFS will be happy to hand you a couple of bags if you ask them.

[Philnashbass]

Any number of high quality boxes of freezer bags can be bought at the grocery store for a couple of dollars

[limed]

proper bagging should be 2/3 air and 1/3 water so the fish will have enough air surface.
Tape the corners or double bag for the fish don't get stuck in the corners. The bag should be big
enough for the amount of fish that are in it. Remember bags losses air and the fish get stuck when
a lot of handling at the auction from buyers. Do not blow air from your mouth into the bag C02.
  .  Don't feed your fish 24 hours before bagging.  Big containers or buckets are good for big fish.
For plants, you don't need much water, just enough to keep them moist.
  Remember these fish will be going to other people, survival of the fish will improve if bagged correctly.
Fish will be in these bags for 8 hours or more.

Ed

[charlie]

I have a number of Endler Guppies Im thinking of donating to the auction, nice fish, breeding too rapidly for my tank.  I only have plastic (yogurt) tubs to transport them with, will the group be willing to provide bags and airation for them in exchange for me donating them to the auction?  I was thinking of 5 bags with 5 fish in each? (possibly more) I can transport 5 plastic containers...

Personally  I think your offering & request is quite reasonable, after all you are DONATING the fish to the club, which means the club benefits from the proceeds, it should be only fair that the club be accommodating & bag the fish up for free.
At least that is what I got from your post.
Kudos to you Karen for both volunteering & donating the fish to the club.
Errol

[fischkopp]

The item registration for the Giant Auction is now online.

We updated the format for this year. You can now register as seller and use your login to view and manage your registration at any time before the auction. Please let us know if you experience any issues.

Keep in mind:

• the early bird deadline is April 2nd 23:59:00 - this one will earn you extra raffle tickets
• the pre-registration deadline is April 5th 20:00:00 - any item registered after this deadline will be charged late commision

take me to the online registration

[fischkopp]

One week left for early bird registration!

You can preview already registered items here.

[fishmonger]

Thanks for all the great advice!  Ill try to get bags ahead of time and bring the fish in them, otherwise Ill put them into "lots" in the (empty LOL) yogurt tubs and maybe someone could repack them.  Im always early on auction day as theres always uses for another pair of hands.

Looking forward to it, someone let me know what time your want me to show up.

[thundertt3]

Hi
What is the parking situation for attending on the Sunday? Is the parking free and an easy access?
Thanks
Ken

[ajm1961]

Yes, parking is free. There is a double garage on the left side of the hotel. There is also a back door for entry. I think there is about 200 spaces. A lot of side streets as well.

[fishmonger]

Just a couple of tips for making life easier at the auction

bring lots of small bills, loonies and toonies, with lots of things to buy on auction day, it really helps the cashiers/ food vendors speed things along when exact payment is available, and reduces the challenges when they dont have to worry about running out of "small bills"

Bring carry bags, boxes or totes to store your purchases safely and facilitate getting them home, from experience I can say juggling fish is no fun for the buyer or the fish! 

Finally, bring a smile and your patience, it is a fun day, but it's a long day for the shoppers and a really long weekend for the kind folk who organise this event, there's always challenges and they make it look easy, but from someone who's attended and assisted at a few of these auctions I can tell you, it aint easy!

Looking forward to seeing everyone on Sunday, Ill be one of your friendly raffle ticket sellers!

[thundertt3]

Thanks for answering my question re parking.
Just one more question...are the items up for auction presented (for auctioning) according to the registration # ? ie:  item #1 followed by item #2, etc? Or are they randomly selected?
Thanks
Ken

[robt18]

All of the lots are placed on numbered tables in NON-NUMERICAL order.  The items are then auctioned each table, the tables are done in numerical order. So during the viewing time, when you find an item you like, write down the table number and the lot number so you're ready for it!

My typical sheet looks like

|| Table Number || Item numbers || Description || What I'm willing to pay for it ||

Grouping the items you're interested in by table number is the easiest way to make sure you can find them when they're up for auction.

[fischkopp]

One correction : the table order is being randomized as well. We will provide the order on the day of the auction.

[sanny]

Got a question about the auction, are we supose to bid on the item sitting on chairs, or are the items on the table and we pick what we want to buy?

[thundertt3]

Thanks...
I was hoping that the auction went by item # as I have a list of those items I am interested in. Guess now I will have to arrive a lot earlier to scout them out to see which table # they are on. About how long does a table of items last before moving on to the next table and does each table have the same # of items to auction off?
Thanks
Ken