2012 OVAS Election

[Fishnut]

OVAS Executive elections are coming up in May! This is one of the best ways to give something back to the club.  If you want to know more about a position, feel free to pm the person currently in that position to get more info.

The elections will be held during the May General Meeting on May 28, 2012.  All OVAS Members are eligible to run for a position and vote during the election.  Voting is at the meeting only.

If you want to run for a position add your your name in the real world, the position for which you have decided to run, and if you so choose, a brief blurb as to why you would be a good candidate for that particular position.


Please reserve this thread for self-nominations for the election.

Names on this thread received by May 27th at 10:00 p.m. will be entered on the elections ballot, anyone declaring to run for a position after the deadline will be added manually to the ballot at the time of the election.  Nominations will be accepted at the meeting.


Here are the positions and their roles.

The President shall:
•   Act as an official representative and spokesperson for OVAS.
•   Seek to ensure that the other Officers and the Executive carry out their duties, but this does not imply that the President must assume the duties of any Officers who are absent or derelict in their duties.
•   Chair all Executive meetings and membership meetings, and serve as an ex-officio member of all OVAS committees.

The Vice-President shall:
•   Assist the President in carrying out all of his or her duties.
•   Act for the President, in the President's absence or at the request of the President.

The Treasurer shall:
•   Keep a complete and accurate record of the financial transactions of OVAS and make these available to the Executive at all reasonable times.
•   Prepare an annual financial statement for the approval of the Executive and the membership.
•   Ensure the safekeeping of OVAS' financial assets.
•   Attend to correspondence and records relating to OVAS' finances.

The Secretary shall:
•   Ensure minutes of all Executive meetings, and Annual General Meetings, are prepared and distributed to the Executive.
•   In collaboration with the President, attend to correspondence to and from OVAS and the OVAS Executive.
•   Maintain a complete record of all minutes, correspondence, and business records of OVAS from the last seven years.

The Membership Chair Shall:
•   Maintain a current and complete record of all members, and make it available to the Executive at all reasonable times.
•   Collect membership fees and provide them to the Treasurer, with a reconciliation of the fees collected and the membership list.
•   Promote membership in OVAS.

The Corporate and Public Affairs Chair shall:
•   Help the Membership Chair increase the membership of OVAS
•   Seek advertising revenue for OVAS
•   Seek business contacts to promote OVAS and OVAS activities, and seek sponsorships and other tangible ways of increasing the financial soundness of OVAS.

The Program Chair shall:
•   Develop and recommend to the Executive ideas for OVAS meetings.
•   Develop contacts in the aquarium hobby, and hence develop a list of potential speakers for OVAS events.
•   Make arrangements for the smooth running of OVAS meetings.

The Newsletter Editor shall:
•   Be responsible for the regular publication of the OVAS newsletter.
•   Edit the newsletter, using judgement as to the suitability of submitted articles.
•   Be responsible for all equipment and supplies associated with the publication of the newsletter.

The Breeders/Aquatic Horticulturalist Awards Program Chair shall:
•   Promote, provide, maintain, and make available to the General Membership and the Executive the society rules and standards for the Breeder Award Program (BAP) and Aquatic Horticulturalist Award Program (AHAP).
•   Update and maintain accurate records of participation in the BAP/AHAP.
•   Award points for captive reproduction of species and supporting materials as provided in the BAP/HAP rules.
•   Advise the Executive and the General Membership of any certificates or memberships earned per season.

The Library Chair shall:
•   Maintain the OVAS Library in good condition.
•   Ensure that library requests are fulfilled at each General Meeting.
•   Ensure that articles loaned from the library are returned in good condition and in a timely manner.
•   Ensure that materials are loaned only to current OVAS members.
•   Make periodic suggestions for further acquisitions for the library.
•   Promote the use of the library's resources

The Auction Chair shall:
•   Organize and run the monthly auctions and Giant auction.
•   Provide appropriate documentation to the Treasurer at the close of each auction for audit purposes
•   Maintain an accurate list of all current auction statistics


The Social Convener shall:
•   Highlight and promote the social aspects of the society
•   Organize the society's social events such as the Annual Barbeque
•   Supply appropriate refreshments at the monthly meetings and other OVAS events

[Fishnut]

I'll start

I'm currently the Programs Chair.  It's fun networking with all sorts of fishy people but my schedule next year is going to be packed so I can't dedicate the time to it.  Whoever wants this position will inherit my binder of notes and ideas so you don't have to start from scratch.

I'll be running for Treasurer instead.

[freshfishies]

I will be running for BAP Chair again. 

[charlie]

After much consideration & consulting with some dedicated members of OVAS and having served the club in the following capacities- membership chair, Programs chair  and Vice President also elected President but could not fulfill that position due to personal issues I will now throw my hat in for the position of President.
My penchant & track record of getting things done coupled with my past experiences within the OVAS Club will serve me well in continuing to help the club progress as one of the best clubs within our parent body CAOAC.
Errol / Charlie

[OVAS-Webmaster]

Please note that this thread is ONLY for people who are declaring their intention to run for OVAS elections.

[robt18]

After recently solidifying a job in Ottawa post-university, I guess I'll hang around for a while.

Since Errol stole my position, I throw my name in to be his wing man 

(I'm running for Vice Pres)

Rob

[ajm1961]

I would like to continue as Newsletter Chair for the 2012-13 season.

However, should there be no volunteers for other key positions in the club, such as Auction Chair, Program Chair, and Membership Chair, I may reconsider the position for which I will run.

In the meantime, I certainly encourage everyone to seriously consider volunteering some of your time to the club by taking up a position for next year. The club needs your help.
Thanks for reading.

[Shawn84]

I would like to continue as Membership Chair

[freshfishies]

I will be running for BAP Chair again. 

Sadly, life has taken a different turn for me. While I still intend to be an active member of OVAS, I can no longer continue to dedicate any time to the programs. So the position of BAP/AHAP Chair will be open to anyone interested.
I will be more than happy to share all of my records, leads, plans and information gathered, with whomever takes on this role. 

[Fishnut]

There are several  openings in next year's executive committee!

Librarian
BAP/HAP
Programs Chair
Secretary

Please don't be shy!  OVAS membership for the year is free when you volunteer for a position and the execs who are coming back are a grat group of people.

[limmer]

I will run for Auction Chair.
Peter

[Nerine]

I almost forgot to post hehe thanks for the reminder

I am Alysa, been Corporate Relations & Public Chair person now for a couple years and am enjoying it and slowly learning more and more! and hoping to get more awesome sponsors and working some magic with some special behind the scenes trips to some exciting places (stay tuned for details!)

and I plan on running again

[wandmangels]

I'm going to run again for soxial conveinor again

[ajm1961]

Given that no one has nominated themselves (yet) for the Secretary position, my common-law wife, Sylvie Bourgon, alias SlyAngel (awaiting forum approval), would like to help the club in this capacity.
Sylvie has endured my hobby now for close to 10 years. She has picked out several fish for me to keep, including a small colony of freshwater Angel fish.
She has excellent typing abilities and has experience in writing meeting minutes.
Sylvie has also helped me by posing for pictures for past issues of the newsletter (for example, she is the one holding the membership card in one of the ads  )

[SlyAngel]

My account has been activated  .
I would like to help the club as secretary. I will try to keep up with the fishy talk..oups sorry..lol

[sylros]

Hi, I know this is after the fact, but with Errol's help, I would like to volunteer for the Program chair/director's position.

Of course, this is if no one else has claimed the spot. If it's still free, please let me know if I need to do anything during the summer, I can pick up the binder pretty much anytime.

Thanks,
Sylvie

[touchofsky]

Sylvie,
I think you will do a great job in this post.  Thanks to you and to all the others who are contributing their time and efforts to the club!

[charlie]

Hi, I know this is after the fact, but with Errol's help, I would like to volunteer for the Program chair/director's position.

Of course, this is if no one else has claimed the spot. If it's still free, please let me know if I need to do anything during the summer, I can pick up the binder pretty much anytime.

Thanks,
Sylvie

Sylvie , thanks so much for stepping up.
Errol

[ajm1961]

Looking forward to having you on the team!
Like Fishnut remarked to the exec, the "Sylvi*s" are taking over OVAS!
(Sylvie - Secretary, Sylvia - Treasurer, Sylvie - Program Chair)

[sylros]

Sylvie,
I think you will do a great job in this post.  Thanks to you and to all the others who are contributing their time and efforts to the club!

Thanks so much for your support! Sorry for not replying sooner I had not seen this post before this evening.

See you around!
Sylvie